RapidReg Kiosk · Windows check-in & badge printing

The desktop app that runs your door — scan to badge in seconds.

RapidReg Kiosk is the offline-first Windows application your team runs check-in on: scan a badge or look up a guest, confirm details, and print a verified badge automatically — self-serve stations or staffed desks, online or off.

Get a demo →

Sinead Byrne

Speaker · All Ireland Grid & Energy Expo

Printed 08:42 Desk 2

Built for the desk

One app for design, hardware and the desk.

— Role-aware badge templates matched to your event branding

— Every badge prints with a unique QR code, ready for check-in and exhibitor scanning

— Staffed desks or self-serve kiosk stations, from the same install

— Photo, role and access-level badges from the same record

— Reprints for lost or damaged badges in seconds

How check-in runs on RapidReg Kiosk

Built to hold a queue on a busy morning.

Guest arrives

Pre-registered or walk-up — both look up the same way, by name or QR confirmation.

Details confirmed at the desk

Staff confirm name, company and access level in one screen, editable on the spot.

Badge prints in under 5 seconds

Full-colour badge with QR and barcode prints immediately, ready to hand over.

Record updates live

Attendance updates instantly across analytics, the app and exhibitor scan permissions.

0 s

Average print time

Pre-printed badges required

Events run with onsite printing

Walk-ups badge same-day

Badge types

One badge template system, every access level.

Delegate

Standard attendee badge with QR check-in and session access printed on it.

Exhibitor

Carries scanner permissions so the badge itself unlocks lead capture on the stand.

Speaker & VIP

Distinct colourway and back-of-house access, printed the moment they check in.

Press

Separate template for media access, easy to spot from across the floor.

Staff & crew

Role-coded badges for your own team and venue staff, separate from guest stock.

Custom types

Sponsors, contractors, panel guests — any badge type your event actually needs.

Role-aware colour coding

Every badge type, colour-coded automatically.

Kiosk assigns each badge type its own colour and lanyard code, so security and staff can read access levels at a glance — no squinting at the badge itself.

— Lanyard colour follows the role assigned in the system

— Breakaway safety clips as standard on supplied stock

— Colour-coded per badge type or access level

— Configured once, applied automatically for the whole event

Beyond the badge

Built to keep running when something goes wrong.

Badge printing is only part of it — Kiosk is designed around the failure modes a real event day throws at it.

Offline-first

A local event database keeps check-in running through a dropped connection, then syncs quietly once it's back.

Verified printing

Attendance is only confirmed once the printer accepts the job — not on button click.

Preflight checks

Logos, overflow text, QR safety and role assignments are checked before doors open, not discovered mid-queue.

Dry-run mode

Train your team and test the full workflow without touching live attendance records.

GO DEEPER

Ready to run your door on RapidReg Kiosk?

Get a demo → See pricing